Frequently Asked Questions

Conference: 17. - 19. April 2023

General

Who's behind this conference?

As almost all Python and PyData conferences this event is run and organised by volunteers contributing free time and supported by community sponsors contributing work time of their employees. Any conference profits will go back to the community and Open Source via the Python Softwareverband e. V. and NumFocus.

Conference platform

We have our own Discord server where you can meet other attendees, the speakers and the orga team and take part in other interactive activities. We will also send updates via Discord during the day. Discord is available for desktop (app or browser) and mobile devices.

If you have a Discord account: log in, otherwise create an account.

To join the PyConDE & PyData Berlin 2023 Discord please follow this link: https://discord.gg/E7XXnfmM

It is important that you change your nickname for that server to the name you registered your ticket with so that other participants can know who you are.

Once you have joined the server you will be directed to the registration channel. Please have your booking reference ready, it looks like 'CLST-1” -, see below in your attached ticket. The registration bot will onboard you and give you access to the conference channels! To start the process, please send a direct message with “!register” to the bot and follow the instructions.

What can I do to support?

Lighten our communication load:

  • check this FAQ page for answers first
  • read our update emails (check your spam),
  • be proactive and try to find answers by googling or via our community channels as:
  • Sign up as a volunteer.

Join our Team: Call for Volunteers

The committees for 2023 started their work already. More information on how to join as on-site voilunteers will be published closer to the conference.

Important Dates

  • 2022-12-10 Announce further milestones for CfP, FinAid, Sponsoring, etc.
  • 2022-12-11 CfP open
  • 2021-12-14 Finanical Aid program open
  • 2023-01-9 CfP close (Extended from the 5th of January 2023)
  • 2023-01-16 Finanical Aid program close
  • 2023-01-16 Start of ticket sales
  • 2023-01-16 Finanical Aid program close
  • 2023-02-13 CfP acceptance notices to speakers
  • 2023-02-14 Publish list of accepted talks
  • 2023-02-20 Finanical Aid applicants will be notified by e-mail about acceptance or rejection
  • 2023-03-01 Publish talk schedule
  • 2023-03-15 Ticket prices increase, switch to late bird pricing
  • 2023-03-15 Distribution of tickets to speakers, grants and sponsors
  • 2023-04-07 Last day to return tickets pruchased
  • 2023-04-16 Set-Up-day, The night before the conference 🎉
  • 2023-04-17 Conference, We have a lift-off 🚀

Subscribe here for email updates

What's the conference language?

The conference is all in English.

Program

Just like last time, our two conferences PyCon DE and PyData Berlin join up. We are looking into a ca. 50/50 distribution of the sessions.

How will the program look like?

The Program will be published end of February.

What about tutorials?

There will be 90-minute tutorials. The attendance is included in the ticket but space is limited for each workshop.

Lightning Talks

A lightning talk (LT) is a short presentation of maximum five minutes. To sign up for a lightning talk please put your name and topic on the whiteboard next to the registration desk. Signing up is first-come-first-serve basis. The queue is reset every day in the morning. You may talk about / present about (almost) everything except: no promotion for products or companies, no call for 'we are hiring' (but you may name your employer). Conference announcements are limited to one minute only. One LT per day per speaker only. Any speaker not having given a LT at the conference is ahead of anyone who has given a LT already.

Call for Proposals

How can I speak at the conference?

The CfP is open until 9 January 2023. Submit your proposal here.

Is there a support program for speakers?

Speakers will receive a free ticket.
Please see the milestones when to expect to receive the ticket.

We do not have any additional support program for speakers. Please apply to the Financial Aid Program if you need support for travel and accommodation.

Speaking at the Conference

The CfP is open until 9. January 2023, see here.

Presenting at the conference.

We do encourage everyone to use gender neutral language at the conference. Please make sure to bring a HDMI adapter with you. We will update this section with venue specific information.

Presenting remotely?

The conference is an in-person conference. As international travel is disrupted still, we will accept a limited amount of presentations to be held remotely especially to give anyone in our community the chance to present no matter the location and travel options. We will contact remote speakers with details.

Are speakers invited to the conference?

Accepted speakers will be provided a complimentary ticket for all the conference - limited to one per submission accepted in total and limited to one per individual.

Please see the milestones when to expect to receive the complimentary ticket.

We do not cover any travel or accommodation costs.
In case of multiple speakers other presenters need to purchase a ticket please.

What if I have purchased a ticket and get a free speaker ticket later?

We will happily refund your ticket.

I have updated some information - but it does not reflect on the website.

We use a static website. All information is coming from Pretalx. The website updates regularily. Please be patient. The same applies for the speaker list on Twitter. Please do not write to help desk to request information changes, it's self-service, thank you.

What about internet during my talk?

There will be no guaranteed internet for the talks, try to avoid making your presentation depend on internet connections. Use internet at your own risk. Though we try our best briefing the providers - conference WiFi performance might not meet everyone's expectations.

Other Options to Present About a Topic

Lightning Talks

A lightning talk (LT) is a short presentation which must not be longer than five minutes. You may talk about / present (almost) everything with certain boundaries:

  • no promotion for products of companies, no call for 'we are hiring' (but you may name your employer).
  • conference announcements are limited to one minute only
  • one LT per person per conference policy: everyone who has not given a LT at this year's conference, yet, is ahead of you in the queue
  • keep it short, the shorter the presentations, the more people can give a lightning talk

To sign up for a lightning talk, please put your name and topic on the whiteboard close to the registration desk. Signing up is on a first-come-first-served basis. The queue is reset every day in the morning.

Tickets

Tickets will be on sale 16. January 2023.

If you are interested in getting a ticket please subscribe here for email updates or check our Twitter announcements.

Ticket prices

In-Person tickets
Category Regular Price Late Bird Price
Business 590 € 800 €
Individual 375 € 490 €
Student 225 € 300 €
Online tickets
Category Regular Price Late Bird Price
Business 190 € 240 €
Individual 90 € 140 €
Student 50 € 75 €

Regular price for the first 800 tickets sold, once these are sold out, we switch to Late Bird pricing.

What about food & drinks during the conference?

The conference ticket includes a light lunch buffet, coffee breaks and light refreshments all day. We settled for a vegetarian and vegan food menu.

What is the right ticket to buy?

Companies and freelancers must buy company tickets. No exceptions. Reduced tickets are available for students, post-docs, academic researchers, hobbyists, enthusiasts and people just learning the language.

It is part of our philosophy to make the conference accessible to all.
Therefore, we offer single tickets at a lower price for hobbyists, - to support science - researchers and students.

Ticket prices include VAT

All ticket prices include 19% VAT.
Conferences are taxable in the country where the conference takes place, so the EU VAT reverse charging mechanism cannot** be applied. However, companies can easily apply for a VAT refund from the authorities.

Order limits

To give everyone a fair chace to place orders. With one order one may purchase the maximum number of 4 Business, 2 Individual, 2 Student Tickets (in-person only, no limits for online). In case you require some more tickets, please place another order.

What about tickets for students?

Students must present a valid student ID at the conference. If you are a student or will be a student while the conference is running you are eligible for one student ticket. In case you are a student now but won't be a student at the time of the conference we cannot offer you a student ticket.

I'm on a budget and cannot afford a ticket.

Please have a look at our financial aid and scholarship program. The program is open until 16 January. Please check back our Financial Aid Program page for more details.

Is it possible to purchase Individual Tickets as a company?

No.

I'm working with Python, but I do NOT get reimbursed by my employer.

It's ok to buy an individual ticket.

Is it possible to purchase Student Tickets as a company?

Yes, a valid student-ID must be presented on the conference in April.

I'm an academic researcher, which one is the right ticket for me?

As academic researcher one can buy an Individual ticket, Please note the Individual tickets for logistic reasons will not show any affiliation on the badge. If this is important to you, business ticket is the way to go.

Can I pay ticket by invoice?

No, purchase via the website only (requires a credit card).

The credit card is not working, are there alternative payment methods?

No, we do not offer alternative payment methods. We use Stripe for processing all credit card payments. Stripe is a well established payment provider.

In the unlikely case your credit card is not working, don't worry - please try again. Often it works the second or third time for reasons only your bank will know.

In case it's not working please do contact your bank.

If you do not have a credit card, consider asking a friend with a credit card to help you out.

Where can I find the invoice?

Once the purchase is finished you will receive two emails from Tito, one contains the link to your invoice, you can add/edit the invoicing address as well.

The invoicing address may be relevant for your employer to claim VAT. We do advise filling in the right invoicing address (e.g. of your employer) within one week after purchase. We can not change any invoices afterwards.

Can I order tickets via purchase orders?

No, tickets are sold exclusively via the website. If you like to see more service consider sponsoring the conference.

I sent you a purchase order but never got an answer.

Sorry to hear, but we do not accept purchase orders for tickets, please buy via the website.

Do you offer discounts for purchasing multiple tickets at once?

No.

Reselling Tickets

Tickets are personalized. Re-selling tickets is prohibited. It's ok to order tickets for a friend of subsidary with reimbursement.

When are you going to start selling the tickets?

Ticket sales will open

16 January 12:00 CET.

Subscribe here for updates/reminders

Regular price for the first 800 tickets sold, once these are sold out, we switch to Late Bird pricing.

Are tickets refundable?

Tickets are fully refundable until 6 April 2023 12:00 CEST no questions asked.

I need to return my ticket

To refund your ticket simply reply to the email you received your ticket with.

You can also contact us via the contact form below, please make sure to include your full name and ticket number ( looking like TCK5-1).

The reimbursemnt is going be sent to the same credit card the ticket was purchased with originally.

How can I change information on my badge?

We will use the information you provide via Tito for the conference badges. To change information you may only do this via Tito (just follow the links in the emails with your ticket). This includes

  • attendee's name
  • company name

If you buy multiple tickets, please make sure the people you purchase the tickets for will enter all information timely. This includes

  • dietary restrictions
  • agreement to Code of Conduct
  • other questions asked during the process

Conference badges will be printed upfront, please make sure all information is in place by April 1st. Any changes after this date won't reflect on the badges.

Do you offer any day-tickets to the public?

No.

Do you sell tickets at the conference?

No.

Are badges transferable?

No, badges are valid for the person the ticket was assigned to only. Tickets have to be assigned by March 31. No changes after this date.

Confernce T-Shirt - On-Site Only

Once you have been assigned your on-site ticket let us know via the questionnaire - see here, if you would like a t-shirt to commemorate the conference. We will only produce pre-ordered t-shirts to minimise waste. No answer to this question = no t-shirt.

Deadline for answering is 31 March, or for orders placed before 1 April.

Sponsoring

Do you have extra discounted tickets for sponsors?

Yes, please contact sponsoring.

Are sponsors free to set up their own sponsoring booth?

Yes, but it must fit the space mentioned on the invoice.

How many tickets are in the sponsoring packages included and how many employees are allowed to come for the sponsoring table - additionally?

We don’t offer additional free tickets for employees at the sponsoring table. You can assign the tickets included in your sponsoring package however they best fit your needs to staff at the booth or employeeds attending the conference.

Sponsoring package prices VAT

All sponsoring package prices are net plus statutory VAT in the amount valid at the time. VAT for sponsoring is subject to the EU reverse charge system, please provide your VAT number.

Visa

Visa - I need a visa to go to Germany. Could you please write me an invitation letter?

Yes.

Please make sure to check out the regulations for entering Germany first.

Invitation letters require apart from your personal information also reasons why you would like to attend an event in Germany (e.g. student in the field or expert).

Please send us a visa request form (link below).

Make sure to include all the following information:

  • full name
  • address
  • bithday
  • passport number
  • reason why you want to attend

Visa request form

Childcare

Is childcare provided?

Childcare is available for children of all during conference hours.

Childcare will be provided for free and around 20 slots will be available. Pre-registration of each child is required, please childcare tickets here.

Breastfeeding Room

We will have a private breastfeeding room avaiable, please contact the registarion desk on site to access.

Health

We are aligned with the public recommendations and regulations. No separate official health regulations are currently announced or expected.

Our venue, the bcc is spacious and equipped with a special anti-viral air filtering system. We will provide hand sanitizers.

We welcome participants wearing masks, depending on personal preference.

Accessibility

Access to all event rooms is barrier-free.

All three levels can be reached with a lift equipped for disabled persons at an adapted height.

The bcc has three parking spaces on the adjacent grounds, which are also our disabled parking spaces with extra wide spaces.

There are two ramps for wheelchair users at the entrance to the bcc, so that the bcc can be entered barrier-free.

There are three toilets for disabled persons.

Not sure if this does meet your needs? Want to reserve one of the parking spaces? Do you have any other needs? Please do not hestiate contact us via the form below.

Live Streams

How do I access the conference ?

For accessing the live streams, go to the room channel under 2023_ROOMS (e.g. kuppelsaal if the talk you want to watch is happening there).

  The links to the Discord rooms are:

Check the room description and you will find a vimeo link for the stream and a link to slido for questions. The stream is muted by default so you have to change that setting to enable audio.

Contact us

Contact Policy

Please do use official channels only:

  • contact form on this website
  • helpdesks via official email addresses ending in @pycon.de for speakers and financial aid
  • sponsoring via email

All your messages go into our dedicated helpdesk and there are 🙋🏽‍♂️🙋🙋‍♀️🙋🏾‍♀️ multiple volunteers happy to assist.
Messages to financial aid are limited to the same small team handling the grants for privacy.

Thanks for your mindfulness.

Bad Practices

Volunteers are not a 24/7 helpline. Volunteers give their free time to the community to organise this conference.
We consider it bad practice to contact volunteers in other ways, e.g. directly by email, Twitter or other social media, or by phone.

Something urgent? Not sure if we got your message?

Feel free to ping us again via the official channels as described above!

Contact Form

In case your answer is not in the FAQs above 👆 already, feel free to ping us.

Register now